Township Board Meeting Agenda Packet — September 13, 2016

Meeting of the Lincoln Township Board of Trustees September 13, 2016

1. 1.Call Meeting to Order
2. 2.Amend / Accept Agenda
3. 3.Public Comments
4. 4.Correspondence
5. 5.Minutes of August 9, 2016
6. 6.Treasurers Report
7. 7.Pay the Bills

Committee Reports

1. 8.Fire Department Report
2. 9.Planning Committee Report
3. 10.Building Inspector Report
4. 11.Ordinance Enforcement Officer Report
5. 12.Water Authority Report
6. 13.Solid Waste Report
7. 14.Township Parks

Old Business

1. 15.Road Commission Meeting October 20th 9:45 am.

New Business

1. 16.Township Future Road Program.

Adjournment

Lincoln Township
Board Meeting Minutes (unapproved)
August 9, 2016

The regular meeting of the Lincoln Township Board was called to order by the Supervisor at 7:00 pm, with Thornton, Crockett, Ensign, Wray, and Trinklein, and 17 guests present.

The agenda was approved after motion by Crockett and second by Thornton.

Public comments were heard and correspondence was read.

The minutes of the July 12, 2016 regular board meeting were approved after motion by Ensign and second by Thornton.

The treasurer's report was heard.

Payment of bills in the amount of $24,088.20 in the general fund, $6,695.51 in the fire fund, $12,597.31 in the sanitation fund, and $197.02 in the liquor fund were approved by roll call vote after motion by Thornton and second by Ensign. Crockett-yes; Thornton-yes; Ensign-yes; Trinklein-yes; Wray-yes.

The fire department, planning commission, building inspector, ordinance enforcement officer, water authority, solid waste, and park reports were heard.

Approved application of Jeff Crowder as voluntary fire fighter after motion by Crockett and second by Ensign.

Approved attendance to MTA seminar after motion by Ensign and second by Crockett.

Meeting was adjourned at 7:57 pm by Supervisor Wray.

Certification
State of Michigan, County of Midland

I, the undersigned, do hereby certify that the foregoing is a true and complete copy of the minutes of the regular meeting of the Township Board of Lincoln Township, Midland County, Michigan, held on the 9th of August, 2016.

Township of Lincoln Check Register For the Period From Aug 10, 2016 to Sep 30, 2016

Filter Criteria includes: Report order is by Date.

GENERAL FUND

Township of Lincoln Check Register For the Period From Aug 10, 2016 to Sep 30, 2016

Filter Criteria includes: Report order is by Date.

FIRE FUND

SANITATION FUND

LIQUOR FUND

September 1, 2016

TO: All Member Entities of the Michigan Township Participating Plan

FROM: Rita Evans, Vice President Risk Control Services-Michigan Township Participating Plan

RE: Risk Management/Risk Control Services

Your entity recently placed various insurance coverages with the Michigan Township Participating Plan through your local agent. This comprehensive program not only provides broad insurance coverages, but also gives you access to professional Risk Management and Risk Control Services.

Our Risk Control Representative, Dustin Drabek, will be contacting your entity in the near future to schedule an initial visit. This service will enable your entity to become more familiar with the functions of the Risk Control Department. Also, we will be able to establish an ongoing Risk Control profile, which will be utilized in providing your entity with services, resources, and additional technical assistance.

A summary of Risk Control services accompanies this letter. Risk Control services are an included service within the provided coverage's available to all member entities. Risk Control is available to assist all Department Heads on a daily basis.

Again, your Risk Control Representative will contact your entity in the near future. However, if you have any Risk Management concerns in the interim that need special attention, please contact me directly at 1-800-536-7425.

The Risk Control Department looks forward to a good working relationship with your entity to help make your operations as safe and loss free as possible.

Sincerely,

Summary of Risk Control Services

The Michigan Township Participating Plan provides a variety of risk control services to members. The Risk Control Department's main objective is to assist municipalities with effectively managing their liability exposures. In order to manage liability exposures, a Risk Management process must be implemented. Briefly, the Risk Management Process consists of five (5) steps:

1. 1.Identify and Analyze Liability Exposures
2. 2.Review Available Risk Management Techniques
3. 3.Select Appropriate Risk Management Techniques
4. 4.Implement the Techniques
5. 5.Monitor the Techniques for Effectiveness

By engaging in the Risk Management Process outlined above, the Risk Control Department can assist your entity in identifying, analyzing and managing your liability exposures and provide the following services specific to your entity's needs:

Risk Control Profiles

The Risk Control Department Field Representatives visit municipalities to identify existing and/or potential liability exposures. On-site, visits allow the field representative to meet with officials and department heads to discuss and review the operations of the municipality. The Risk Control Department will identify and analyze any potential exposure areas that exist within the municipality. The Risk Control Field Representatives will make note of and discuss the exposures with officials and department heads during the on-site visit. A comprehensive profile of your entity is generated to assist with reviewing and selecting the appropriate risk management techniques.

Risk Control Recommendations/Techniques

The Risk Control Field Representatives thoroughly analyze the information gathered during the visit and recommend appropriate risk management techniques that may be used to limit liability exposure and preserve governmental immunity. Letters are then sent to officials and department heads which offer recommendations and techniques that will assist your entity with effectively managing liability exposures.

Risk Control Techniques

The Risk Control Field Representatives consider the following Risk Control Techniques when completing the letters of recommendations as outlined above:

1. 1.PREVENTION
2. 2.REDUCTION
3. 3.TRANSFER

PREVENTION reduces the likelihood that an event will occur. For example, recommending that the entity clear sidewalks and parking lots in a timely manner after a snow event. This will reduce the likelihood that a pedestrian will slip a fall due to the accumulation of the snow.

REDUCTION assumes that a loss will occur, but reduces the extent of the loss. For example, recommending that the entity store all records and important documents in a fire resistant safe or vault. This assumes that if there is a fire, by having the documents in a fire resistant safe you can reduce the damage to the documents.

TRANSFER shifts the legal and financial responsibility away from your entity and to another party or parties. For example, recommending that the entity contract with a service provider to plow snow for your entity instead of having your Department of Public Works or volunteer plow the snow.

Special Events, Fireworks Displays, Hold Harmless Reviews

The Risk Control Department will review special events; fireworks display applications, site plans, and hold harmless language in contracts with vendors and service providers related to your event. We provide recommendations and suggestions regarding your events to limit liability exposures. We also provide recommendations and suggestions relating to hold harmless language in contracts with vendors and/or service providers that may be addressed prior to review by municipal legal counsel.

Resource Material

The Risk Control Department maintains a wide array of resource material available to assist municipalities with various operations of a governmental entity. We continually update resource materials and have sample manuals, guidelines, and resources available for Par Plan members.

We have created Resource Packets on several areas of interest, such as; Cemeteries, DPW, EMS, Fire, Law Enforcement, Fireworks, Special Events, Hall Rentals and Property Use, Sidewalks, Parks, Playgrounds and Recreation, Sewer, Zoning and Personnel. The Resource Packets are available upon requests.

Fire, EMS, and Law Enforcement Advisory Committees

Advisory Committees consist of Fire and Police Chiefs and EMS Directors from current Par-Plan members. The Advisory Committees meet quarterly to address current issues, develop, review and update sample policies and procedures that are made available to Par Plan members. The sample policies are saved on CD's and are forwarded with recommendation letters and are also available upon request.

Technical Assistance

In addition to all other provided services, the Risk Control Department provides technical assistance to assist municipalities with issues that arise during the course of daily operations. Risk Control personnel receive ongoing training and thoroughly understand Governmental Immunity and its exceptions and are updated on the latest laws, reforms, statutes and issues

that relate to municipalities and their operations. The Risk Control Department offers Par Plan Members years of experience, education and training.

Free Risk Control Benefits

In addition to tailored, issue specific seminars, the Risk Control Department assists, sponsors and presents free workshops, conferences and meetings on the following topics: How to Avoid Zoning Litigation, ADA and Discrimination in the Workplace, Know Your Liabilities, Top 10 Areas of Litigation, So You've Been Sued, Risk Management for Governmental Entities, Sexual Harassment in the Workplace and Fire Service Liability.

Risk Control Service — Serving Public Officials Since 1985

The cornerstone of the Par Plan is its Risk Control program. The Michigan Township Participating Plan responds to its members through the application of uniform underwriting criteria addressing members' exposure to loss.

The use of professional risk control personnel trained to meet the members' specific departmental needs allows for the application of meaningful risk control techniques. These techniques are specifically designed for governmental entities to assist in the prevention and reduction of potential losses. By accepting the assistance of the Risk Control Department and following established Risk Control procedures and maintaining an ongoing dedication to loss prevention, members make the commitment to contain and control premium costs and assure the continuation of long-term availability of coverage's for their municipality.

Our Risk Control Service is implemented through a variety of methods including:

Risk Control Profiles and Recommendations

Physical visits to the municipality to meet with department supervisors to discuss their specific operations as they pertain to the municipality. The visit is then followed by a written review and recommendations regarding risk exposures.

Special Events, Hold Harmless and Indemnification Language Reviews

Review of indemnification language from the Risk Control standpoint with suggestions for reducing potential exposures to the municipality.

Advisory Committees

Our Fire, EMS, and Law Enforcement Advisory committees, comprised of statewide professional personnel, meet quarterly to address and update current policies, develop new policies and to ensure that our program members are in compliance with federal and state laws.

Technical Assistance

Our Risk Control Department provides assistance through on-site surveys, interviews, inspections and discussions to assist problem areas. Risk Control personnel are continually trained and updated on the latest laws, reforms, statues and issues that could potentially affect municipalities.

Free Workshops

In addition to tailored, issue specific seminars, the Risk Control Department assists, sponsors and presents free workshops on the following topics: (this list is not all inclusive)

• How to Avoid Zoning Litigation
• Know Your Liabilities
• So You've Been Sued
• Sexual Harassment in the Workplace
• Open Meetings Act
• ADA and Discrimination in the Workplace
• Top 10 Areas of Litigation
• Risk Management for Governmental Entities
• Freedom of Information Act
• Fire Service Liability

Benefits to Par Plan members

• Free of Cost
• Pre-Loss Prevention Techniques
• Post-Loss Reduction Techniques
• Member Continuing Education

Our 97% member retention rate is proof that our proven loss control techniques form the cornerstone of our continued success.

Michigan Township Participating Plan, 1700 Opdyke Court, Auburn Hills MI 48326 For further information regarding our Risk Control Services, please call us at 800-536-7425 or contact your local Risk Control Representative Visit us at www.theparplan.com

August 29, 2016

Mark Trinklein
Lincoln Twp Clerk
1441 E Price Road
Midland, MI 48642

Dear Mr. Trinklein:

NOTICE OF AVAILABILITY DRAFT CITY OF MIDLAND MASTER PLAN UPDATE

In accordance with the requirements of Michigan's Planning Enabling Act, P.A. 33 of 2008, as amended, this is to notify you that the City of Midland, Midland County, Michigan has completed a draft update to their Master Plan. This draft is now available for review and comment on the city's website until October 10, 2016 at:

http://cityofmidlandmi.gov/468/Master-Plan

The plan addresses matters such as land use, transportation, community facilities and services, environmental resources, economic development, housing, and neighborhoods throughout the City. The update proposes only changes to the Future Land Use Map (Map 5.1) and the land use designations applicable to specific parcels both within the corporate limits of the City of Midland and extending outwards to the Midland Urban Growth Area (MUGA) boundaries.

We appreciate the input and look forward to continuing our relationship with you. If you have any questions, please contact me at 989-837-3379.

Sincerely,

CBK/djm

Would Your Sign Ordinance Survive a Court Challenge?

Join us for a Planning Workshop

Sign Regulation in Michigan Post-Reed v. Town of Gilbert
Wednesday, September 14, 2016
2:00 – 4:30 p.m.
Spicer Group
230 S. Washington, Saginaw, MI 48607

Offered to you by your friends at Spicer Group!

The 2015 Supreme Court ruling in Reed v. Town of Gilbert impacts almost every sign ordinance in the United States. Come and find out ways to improve your sign code post-Reed. Attend on September 14 to learn about:

• Legal issues (Reed v. Town of Gilbert, Arizona, U.S. Supreme Court)
• How to critique your sign regulations (most sign regulations will need to be amended or re-written)
• What you can do
• What not to do
• Sign ordinance resources: samples and models to consider

(opens the full-size photo in a new tab)

For Who?

• City Officials and Staff who administer the sign ordinance
• Planning Commission
• Zoning Administrators
• Zoning Board of Appeals Members

Instructor:
Kurt Schindler, AICP
Land Use Educator, Michigan State University Extension

RSVP – Seating is limited! Please RSVP by Friday, September 9.
Email or call Chevvonne Maxie at Spicer Group:

• Email – Chevvonnem@spicergroup.com
• Phone – 989.921.5546

Can't make it to Saginaw? Sign up for our webcast!

We'd love to see you here in Saginaw. But, if you can't make it to our office, you can watch and participate in the workshop via our live webcast. Go to www.spicersignworkshop.com to sign up. Webcast seats are limited too, so please sign up by Friday, September 9.

August 16, 2016

Dear Clerk

Re: 911 Plan Amendment

The Midland County Board of Commissioners has adopted the attached tentative 9-1-1 Service Plan Amendment to update and modernize the County's existing Plan, which had previously experienced several amendments. It also establishes true Consolidated Central Dispatch throughout the County as provided through the Midland County Central Dispatch Authority ("MCCDA").

The purpose of this letter is to advise your community of the steps involved in the amendment process and to notify you of your right to serve as your own PSAP if you want to dispatch your own public agencies. If your community wants to serve as its own 911 answering point ("PSAP or Secondary PSAP"), you must file a "Notice of Intent to Function as a PSAP or Secondary PSAP."

The steps in the amendment process are as follows:

1. 1.County Board of Commissioners adopts a tentative plan amendment and sets a final hearing date for at least 90 days later. Your County Commissioners have taken this action and the final hearing is scheduled for October 18, 2016.
2. 2.Within 5 days after the tentative plan is adopted, the County Clerk must send each affected municipality this notice with a copy of the proposed amendment, certified mail, return receipt requested.
3. 3.If a community wants to serve as its own PSAP, it must return the appropriate notice attached to the approved tentative plan within 45 days which can be located on the Midland County 911 website, www. Midland911.org.

Dear Clerk
August 16, 2016
Page 2

1. 4.After the 45 days, the tentative plan is modified by any exclusions and notice of the final hearing must be published twice in a newspaper of general circulation by the County Clerk; once more than 30 days before the final hearing and once within 30 days of the final hearing.
2. 5.The County Board of Commissioners holds the public hearing, and must allow all who wish a reasonable opportunity to speak.
3. 6.The only change that may be made to the final plan amendment is the modifications for communities that filed their own PSAP notices. If the final plan is adopted by the County Board of Commissioners, it is filed with the State Treasurer and the Michigan State Police.

If you have any questions, do not hesitate to contact me. If you do nothing, your community will be automatically included within the Amended 9-1-1 Plan.

Very truly yours

Enclosures

MIDLAND COUNTY
EMERGENCY TELEPHONE SERVICE DISTRICT
TENTATIVE PLAN

Adopted on August 16, 2016

Midland County 911 Service Plan

I. Introduction

For decades the 911 system has served the needs of the public in emergencies. Next Generation 911 ("NG911") will enhance the 911 systems to create a faster, more flexible, resilient, and scalable system that allow 911 to keep up with communication technology used by the public. Put simply, NG911 is an Internet Protocol ("IP") based system that allows digital information (e.g., voice, photos, videos, text messages) to flow seamlessly from the public, through the 911 network and on to emergency responders.

While the technology to implement NG911 systems is available now, the transition to NG911 involves much more than just new computers. Implementing NG911 will include activities of many people, who will coordinate efforts to plan and deploy a continually evolving system of hardware, software, standards, policies, protocols and training. One of the key tasks for Michigan counties to get started with NG911 implementation is to update their planning document. An important purpose of this Amended Plan is to update the document in preparation of Midland County ("County") for NG911 and technologies that will follow the implementation of NG911

Michigan Public Act 32 of 1986, MCL §484.1101 et seq, as amended, ("Act") authorizes the County to enact a 911 Service Plan ("Plan") that establishes a Service District ("Service District") in which enhanced 911 ("911") services are provided to callers requesting emergency medical, police and fire services. The County, through the Midland Board of Commissioners ("County Board") has adopted a Plan and various amendments to that Plan under the Act. Midland County originally adopted its Plan in the 1980's and counties across the State are now updating their plans to reflect technological changes over the past 26 years and to facilitate look technological changes in the near future, including NG911 technology as the methodology for delivering all 911 calls and texts to the public safety answering point. The present Plan is based on a model plan commissioned for Michigan Counties by the Michigan Communications Directors Association and tailored variations of this new model plan have been approved in at least 10 other Michigan counties. The present Plan is designed to replace, supersede and update the County's existing Plan and all amendments in light of present circumstances with the potential to more easily accommodate present and future technologies and management operations with the goal of facilitating a superior and ever improving 911 system within the County.

This Plan implements a Service District covering the entire geographic boundaries of Midland County by addressing the following:

• Technical considerations of the service supplier including system equipment for facilities that would be used in providing emergency telephone service and/or other communication technologies, including NG911.
• Operational considerations including the designation of primary public safety answering points ("PSAPs"), secondary PSAPs and alternative PSAPs, and the manner in which 911 calls and texts would be processed, dispatch functions performed, and informational systems utilized.

• Managerial considerations including the organizational form and agreements that will control technical, operational, and fiscal aspects of the emergency telephone service system.
• Fiscal considerations including projected recurring and non-recurring costs with a financial plan for implementing and operating the system

By facilitating the development and maintenance of enhanced 911 services in the County, this Plan provides multiple benefits, including but not limited to:

1. 1)Use of the universal, simple, easy-to-remember, three digit number for all emergencies in any location within the County;
2. 2)Automatic number identification ("ANI") and automatic location identification ("ALI") for wire-based calls and geographic positioning identification for mobile or wireless technologies and automatic selective routing to increase the effectiveness of emergency response and dispatch services;
3. 3)Establishment of financial, management and operational mechanisms designed to put the community in the best position to implement and maintain an up-to-date 911 System;
4. 4)Establishment of a system for recruiting and training qualified telecommunicators, also known as "dispatchers" or "Emergency Communications Technicians (ECTs)";
5. 5)Establishment of centralized or consolidated dispatch to more efficiently and effectively serve all residents of the County regardless of location therein; and
6. 6)Creating the environment to order and, therefore, facilitate the transition from wire-based to NG911 technology.

Unless otherwise defined herein, the terms used in this Plan shall have their definition or meaning as used in the Act. The "Plan" as used herein shall refer to the "E-911 Plan" or "Enhanced 911 Plan" as used in the Act.

II. Plan Adoption

1. 1)The Act requires the County Board to adopt by resolution a Tentative Plan creating a Service District.
2. 2)The Act requires the resolution to include a date, time and place for a public hearing to be held on a final Service Plan not less than 90 days after the date of adoption of the resolution.
3. 3)The Act requires the County Clerk to give notice of the public hearing. Notice must be published twice in a newspaper of general circulation within the County. The first notice must be at least 30 days prior to the hearing, and the second notice within 30 days of the hearing.

1. 4)The Act requires the County Clerk to forward a copy of the resolution, together with a copy of the Tentative Plan to the clerk of each community within the District.
2. 5)"The "Midland County Central Dispatch Authority ("MCCDA"), which is a separate legal entity created by the County and City of Midland through an interlocal agreement under the Urban Cooperation Act and which is also called "Central Dispatch" herein, shall be the primary PSAP for all portions of the Service District, provided it files a notice of intent to function as a PSAP (see Appendix #1). The MCCDA Board ("911 Board") was created by the agreement creating MCCDA.
3. 6)The Act requires the County Board to adopt the Tentative Plan as the Final Plan, except as modified by Plan Exclusions and PSAP Notices, as identified above.
4. 7)Any public agency that wishes to withdraw from the Service District may do so only after strict compliance with Section 505 of the Act, including but not limited to payment of any outstanding qualified obligations secured by any operational surcharge.

III. Technical Considerations

1) Service District and Public Entities.

The Service District created by this Service Plan shall be coterminous with the boundaries of the County. The cities, townships, villages and campuses that are wholly or partially included in the Service District, as public entities, include those identified in Appendix #2.

MCCDA is authorized to cooperate with the State 9-1-1 Committee or any other state, federal or local body or official authorized to install, operate, modify and maintain universal emergency number service systems, whether wire-based, cellular, wireless, digital, radio-based or other communication technologies within the Service District.

2) Enhanced 911.

This Plan requires an Automatic Number Identification ("ANI"), Automatic Location Identification ("ALI"), and Selective Routing Network System, including information to the telecommunicator consisting of, as a minimum, the telephone owner's name, location, and calling telephone number and, relative to wireless calls and texts, global positioning coordinates as mandated by the Federal Communications Commission (Collectively referred to as "Enhanced 911").

Wire-based telephone companies provide Enhanced 911 services to service users in the County, and those companies must maintain their Enhanced 911 services in order to continue to provide services to users in the County. All wire-based telephone companies interested in providing wire-based services within the County must provide and maintain Enhanced 911 and will cooperate to supply, in accordance with the Michigan Public Service Commission tariff rates, rules and regulations, the design, installation and maintenance of the network for all facilities involved in providing emergency response telephone service, including modifications to all pay telephones to provide free 911 service.

The wire-based telephone companies' equipment must be modified and/or maintained to provide Enhanced 911 services. The costs for such modification and maintenance are to be included in the technical surcharge installation and maintenance costs.

MCCDA shall maintain the Michigan Public Service Commission's ("MPSC") infrastructure and maintain interface as required by the MPSC withany secondary PSAP until NG911 technology is implemented. When NG911 technology is implemented, the MCCDA shall provide primary PSAP services to interface with the NG911 technological system. When the Board has selected an NG911 service provider, it may direct that all communication services direct 911 calls and texts from within the County to the chosen NG911 service provider as necessary to facilitate the delivery of NG911 services.

3) Wireless Implementation.

All Commercial Mobile Radio Service ("CMRS") or other wireless providers (collective "Wireless") providing service within the Service District are requested and directed to deploy Phase II, E 911 Enhanced service as provided in the wireless emergency service order ("Order"), FCC Docket No. 94-102, adopted June 12, 1996, with an effective date of October 1, 1996, and as updated by FCC Docket No. 05-116 and any other updates, including but not limited to provision of number, location and name. The County is Phase II compliant.

4) VOIP Implementation.

All voice over internet providers and other providers of digital communication technologies (collectively described as "VOIP") are required to provide 911 services that are equivalent or exceed Enhanced 911 service or in the case of mobile or nomadic VOIP, the equivalent of Phase II service.

5) Implementation—General.

Commercial wire-based, wireless or VOIP providers are "Service Suppliers" as that term is used herein. Service Suppliers shall automatically route all 911 calls and texts originating from service users in the County to the primary PSAP serving the area from which the call originated, as identified in this Plan and under the Act. All calls and texts within the wire exchanges covered by the Service District and this Plan but originating from other counties shall be automatically routed as directed by the 911 service plans adopted by the county board of commissioners from those counties, or, if no such provisions exist, to the appropriate secondary PSAP for routing to the appropriate public agencies and EMS providers within those counties. Any calls and texts which cannot be automatically routed shall be routed to the appropriate primary PSAP.

The 911 Board may require that every wire-based, CMRS/wireless or VOIP service provider billing service users within the District submit a written registration as a "Service Supplier" under the Act, including a contact person, telephone number and the type of service supplied, number of customers within the Service District as well as other information that the Board periodically deems relevant. The Board may by resolution impose reasonable time limits on the registration and require periodic updates. The current Service Suppliers known to operate within the District are listed in Appendix #2.

Nothing in this Plan is intended to limit the 911 Board's or MCCDA's authority under the Act, and it is the intention of this Plan that the County Board be fully empowered and authorized to exercise any right, power or discretion that is authorized in the Act, including but not limited to the financial authority to impose or set operational surcharges, millages or fees. In addition, the County Board may exercise its ordinance powers to enforce all provisions of this Plan.

6) Service Supplier and Public Entity Updates.

In an Administrative Findings Resolution, the County Board may periodically update the public entity, wire, wireless and digital Service Supplier or provider information described or required as provided in this Section of the Plan and Appendix #2. The 911 Board may also direct routing and other instructions to such service suppliers and public entities for purposes of Primary and Secondary PSAP improvements, including but not limited to NG911 implementation.

IV. Operational Considerations

1) Consolidated Dispatch/County Dispatch/County Coordination.

This Plan and the Act recognize a variety of options for the organization of 911 services at the County level. The following terms describe the following types of 911 services:

A.) "Consolidated Dispatch" or "Central Dispatch" refers to a county-wide dispatch operation that is organized by the County through the organizational auspices of this Plan. A Consolidated Dispatch provides 911 call answering and emergency service dispatching ("PSAP Services") to all portions of the Service District, and may also serve an area that is greater than the entire District. This Plan uses "Consolidated Dispatch" and "Central Dispatch" synonymously.

B.) "County Dispatch" refers to a dispatch operation that is organized by the County either through an Urban Cooperation Act Agreement with another public agency or agencies or through the organizational auspices of this Plan. The County Dispatch may provide PSAP Services to an area that is less than the entire District, the entire District or through contract, greater than the District.

Since the County has participated in the creation of the MCCDA, the County shall use a County Dispatch as the primary organizational structure for the delivery of 911 to the Service District. In the event that the MCCDA ceases to exist, the County shall employ a Consolidated Dispatch or Central Dispatch as provided herein.

2) PSAP Operations.

Effective with the date of this Plan, MCCDA, presently located at 2727 Rodd, Midland, MI 48640 , shall serve as the primary PSAP for the entire Service District, provided it maintains the notice of intent to serve as primary PSAP as described in Appendix #1. If no notice of intent to serve as primary PSAP is currently on file with the County Clerk or if any public agency that filed a notice of intent to serve as primary PSAP withdraws such notice under the Act, the primary PSAP will be any such entity or an entity that the Board contracts with to provide PSAP services. All PSAPs effective on the date of this Plan's effectiveness and the public agencies dispatched and

dispatch methods are identified in Appendix #3. In an Administrative Findings Resolution, the County Board is authorized from time to time to update the list of PSAPs, public agencies dispatched and dispatch methods as provided in Appendix #3.

The alternate or secondary PSAP for each primary PSAP is identified in Appendix #3, and incorporated herein by reference.

All primary and secondary PSAPs must be staffed 24 hours per day, every day of the year, and shall have at least one device for receiving calls and texts for service from hearing or speech-impaired persons.

If a local unit of government or public safety agency that is identified in the Plan as being a primary PSAP or that has filed an intention to serve as a primary PSAP under the Act and Plan, and subsequently files a notice of intention to cease to function as a primary PSAP, the MCCDA shall serve as the primary PSAP for the geographical area previously served by the local unit of government or public safety agency as soon as practicable.¹

3) Dispatch Methods.

911 communications that result in a request for public safety agency response will be processed using the Direct Dispatch method. 911 communications from jurisdictions outside the geographical boundaries of the County will be processed using the Manual Transfer method. If, at any time, Selective Routing Transfer or the Manual Transfer method become unusable, 911 Communications will be routed by the Relay Method.

Each public safety agency, designated above to serve as a PSAP or secondary, or back-up PSAP, not later than 45 days after the city or township which the agency serves, receive a copy of this Service Plan. Failure to file a notice of intent will result in the safety agency not being designated as a PSAP in the final 911 plan.

While the Plan is designed solely for the benefit of the residents and service users of the County, portions of other counties may be affected by the implementation of this Plan. Agreements shall be reached with these communities as to the proper forwarding of those 911 calls and texts that originate beyond the boundaries of this Emergency Telephone Service District.

4) Training.

The 911 Director will ensure all ECTs who are required to meet State mandated designation are so designated and that all ECTs receive appropriate training for their function, including but not limited to maintaining their designation.

5) Implementation—General.

The 911 Board may require that all public and private safety agencies providing emergency response services within the District register with the County Clerk and execute service agreements

¹ "Practicability" shall be determined in the sole discretion of the 911 Board after consultation with the 911 Board and local unit of government affected.

with the 911 Board. The 911 Board may, by resolution, impose reasonable time limits on the registration and require periodic updates. The current PSAP operations and public and private safety agencies known to operate within the District are listed in Appendix #3. The 911 Board, in conjunction with the 911 Director, shall establish dispatch protocols consistent with the Act. The 911 Board will consider local governmental agreements with public and private safety agencies but is not obligated to restrict its dispatching based on these agreements. Furthermore, any agreement that the 911 Board may make for the County with public and/or private safety agencies will take precedence over any inconsistent local governmental agreement.

6) PSAP/Public Safety Agencies Updates.

The public and/or private agencies to be dispatched within the County and the dispatch methods are identified in Appendix #3. In an Administrative Findings Resolution, the County Board is authorized from time to time to update the list of public and private safety agencies providing emergency response services within the District and the corresponding dispatch methods.

7) 911 Resource Protection.

Notwithstanding its right to enact ordinances to protect any other provision in this plan including but not limited to fee structures for services rendered, the County Board may adopt an ordinance to protect the following activities that could threaten the effectiveness of 911 and/or safety of first responders and the public they serve:

1. a)False Alarm prohibitions.
2. b)Hacking prohibitions.
3. c)Signal jamming or blocking prohibitions (swatting)
4. d)Automatic signal prohibitions or deviations from protocols established by MCCDA to properly channel automatic connections from alarms and/or alarm companies into to its computer assisted dispatch (“CAD”) system
5. e)Virus prohibitions
6. f)Prohibitions against other emergency service providers responding to calls to which they were not dispatched in a manner unauthorized by the Central Dispatch Center (“call jumping”)
7. g)Prohibitions against the impeding of first responders from reaching emergencies to which they have been dispatched.
8. h)Prohibitions against providing services that threaten the economic viability of any exclusive contract for emergency services necessary to effectively and efficiently operate the 911 dispatch operations described herein.
9. i)Prohibitions against application providers representing within the County that their applications can provide services to MCCDA that cannot be provided.
10. j)Prohibitions against application providers and/or service providers selling applications or communications services hardware or software that will not deliver calls and texts consistent with Enhanced wire-line, wireless Phase II compliance, VOIP 911 and NG911 service standards.
11. k)Requirements that all service suppliers impose and remit any imposed operational surcharge and provide proof of such imposition and remittance under audit and other requirements imposed by the 911 Board.

1. l)Requirements that all service suppliers forward 911 calls and texts to the IP address and provider as specified by the 911 Board for NG911 Service, including all technical requirements that would enable the passage to the MCCDA Communications Center and receipt thereby of text 911 calls.

V. Managerial Considerations

1) PSAP Management.

Each public agency which files a notice of intent to function as a PSAP (either primary or secondary) accepts the responsibility for the management of the on-line public safety dispatch center including but not limited to the operational configuration, level of service and equipment needs for the geographic and political boundaries identified in the notice of intent and the financing for all such operations.

Management of each PSAP will be in accordance with the policies and procedures of the public agency that operates the PSAP.

Notwithstanding the above, the MCCDA shall manage its Communications Center and its own personnel unless otherwise provided in its enabling agreement as provided herein.

Nothing in this Section or Plan shall be construed as prohibiting MCCDA from serving as the primary PSAP for public service agencies outside of the County; however, such service shall not be provided except through a contract entered into by MCCDA with that outside municipal unit that is also approved by the County Board.

2) Boards.

The 911 Board created under the Interlocal Agreement establishing MCCDA and as provided herein shall manage the operation of the County Dispatch and shall provide advice to the County Board regarding the structure and the implementation of this Plan, and other 911 services for the Service District. The 911 Board shall meet at least quarterly and at such other times as the membership shall determine. Pursuant to the Interlocal Agreement creating MCCDA, the 911 Board shall adopt bylaws that further outline its organizational structure and other provisions that pertain to its functioning.

1. A.The 911 Board shall have at least the following members as determined by the Interlocal Agreement:
   1. (1)Two (2) representatives from the City of Midland;
   2. (2)Two representative from the townships located within the County;;
   3. (3)Two (2) representatives from Midland County;
   4. (4)One (1) citizen at large.

1. B.The members of the 911 Board shall be indemnified by MCCDA subject specifically and only to the terms of the coverage with the MCCDA’s insurance company or provider, against expense actually and necessarily incurred by them in connection with the defense of any action, suit claiming money damages in which they or any of them are made parties by reason of any matter relating to the affairs of the County or Central Dispatch; provided, however, that they do not plead or are adjudged or found guilty by any court of competent jurisdiction of fraud or misconduct in the performance of his or her duties to the 911 Board.
2. C.The 911 Board shall have such additional authority as identified in the Interlocal Agreement creating the MCCDA or as prescribed by the County Board if no authority exists. Unless otherwise provided, the 911 Board shall appoint MCCDA’s Director (“911 Director “).
3. D.The 911 Board may establish additional subcommittees addressing technical aspects of dispatch, including dispatch protocols, codes, policies and best practices. The 911 Board shall appoint the members of such subcommittees, provided, however, that such membership is not restricted to Board membership and must come from the ranks of the public safety agencies served by County or Central Dispatch. Such subcommittees shall be advisory to the Board and shall not be subject to Michigan’s Open Meetings Act, MCL §15.261 et. seq. A committee composed of a majority of criminal justice agency members will be responsible for ensuring LEIN and NCIC compliance consistent with Michigan State Police guidelines.
4. E.The 911 Board may contract with a local unit or county outside of Midland County to facilitate County or Central Dispatch’s provision of primary PSAP services to such local unit or county. In such a contract, the 911 Board could provide a position on the 911 Board for such local unit or county, in which case the bylaws shall be deemed amended to provide such representation. In no event, however, shall the board members from local units or counties outside Midland County exceed 25% percent of the total composition of the 911 Board.
5. F.The 911 Board shall make 911 Plan policy and fiscal (millage and operational surcharge) recommendations to the County Board.

VI. Fiscal Considerations

1) Technical Charges.

A. Estimated Network Costs²

² All rates are subject to annual review and Tariff Revision. Revenue projections and rates are based on lines as existed in 1995. The terms of certain rates and charges have expired, but are retained for informational purposes. The inclusion of these rates is not designed or intended to provide new or renewed authorization for these rates beyond their original term, and shall not be so construed.

The Act presently provides for calculation of a 4% cap for recurring charges and a 5% cap for nonrecurring charges based on the highest monthly base rate in the emergency telephone district or $20.00 whichever is lesser. This Plan authorizes the imposition and collection of this technical charge as provided in the Act. Each service provider shall provide the Board with any technical surcharges authorized by the Michigan Public Service Commission, including any changes. If the Act is modified to reduce or expand these caps, this Plan shall be automatically adjusted without modification to authorize or establish such revised caps.

B. Estimated Network Charges

Network Charges will be collected by each wire-based Service Supplier from all subscribers in the Service District, as approved by the Michigan Public Service Commission.

The Act requires each agency operating a PSAP to pay for all terminal equipment installation and for the actual PSAP equipment either through rental or capital acquisition. If the Act is modified, this Plan shall be automatically modified regarding the provision of such terminal or technical equipment.

The County or Central Dispatch will utilize existing equipment. The cost of maintaining existing and acquiring new equipment shall be paid for by the Central or County Dispatch, if a separate legal entity, through the County or Central Dispatch Budget, as funded through Operational Funding, as described below. Grant monies, wherever applicable will be sought for equipment costs and planning and development of the database.

2) Operational Funding.

To finance the delivery of primary PSAP services, the County Board is authorized in its discretion to assess and to appropriate to the 911 Board, consistent with all applicable laws and County resolutions, any voter approved millages, operational surcharge, County 9-1-1 charge, State 9-1-1 surcharges allocated to the County or any other funding provided under state or federal law, including but not limited to such fees authorized, imposed, and collected under the Act. The 911 Board is authorized to make any request for funding from the Michigan Public Service Commission or State 911 Committee pursuant to the Act. Under this Plan, all funds shall be spent on the MCCDA, regardless of whether any other local unit or state agency files a notice of intent to serve as a PSAP and actually serves as a PSAP. The purpose of this provision is to recognize that the MCCDA has the obligation to provide 911 services and shall be in a position to provide PSAP services regardless of any notice of intent filed by any other entity, and also to recognize that maximum public efficiency is to be achieved through consolidated dispatch.

The 911 Board may authorize the MCCDA to accept and, with 911 Board s approval, to expend the County’s share of the State’s 9-1-1 Surcharge revenue as provided under the Act and to expend such funds on equipment and services consistent with the Act.

All service suppliers must collect any State 9-1-1 surcharge or any other charge under the Act set by the County Board through resolution or implementing ordinance from services suppliers located within the Service District and remit such funds as provided under the Act to the County. The 911 Board may require that service suppliers furnish an accounting of all funds collected and charged, including an identification of the number of service users that it is billing within the District. Any service supplier who fails to collect such funds and timely remit them as provided in

this Plan and Act or to provide the reasonable accounting required hereby may be enjoined by the County Circuit Court from providing communication services to service users within the Service District. The 911 Board is authorized to sue such service supplier in the Circuit Court to obtain such injunctive relief and/or damage relief for the amount of uncollected or unremitted surcharge that the service supplier should have provided to the County.

In the event that millage and/or 911 operational surcharge revenues are insufficient to cover the costs of financing the County or Central Dispatch, the 911 Board is authorized to negotiate fees for primary PSAP services rendered to public safety agencies and other emergency service providers dispatched by the County or Central Dispatch, and if such fees cannot be negotiated, to set them at reasonable and fair levels in relation to the estimated cost of the services actually delivered to the public or private safety agencies. Furthermore, consistent with substantive due process and equal protection standards, the County Board is authorized to set a service user fee at reasonable and fair levels in relation to the estimated cost of the services actually delivered to the service user or on his or her behalf or on behalf of a person or entity receiving the benefit of the emergency public and/or private services. Nothing in this section shall be construed as authorizing a private or public safety agency or emergency medical service to assess or pass along any dispatch fee to any public safety agency or citizen. The County Board may impose such fees through resolution or implementing ordinance, including authorization to the State of Michigan District Court system to collect such fees from the party adjudicated at fault for creating the emergency service condition through civil and criminal infraction proceedings. The County Board may authorize the initiation of civil court proceedings to collect any such service user fee.

3) Past Plans or Amendments.

These provisions are intended to modify, amend, supersede and replace any or all prior Plans or Plan Amendments. This Plan may be amended in any manner and at any time consistent with the Act. The Board shall give the Board at least 30 days advance written notice before approving any tentative Plan Amendment.

4) Interpretation and Savings Clause.

The provisions of this Plan are designed to work in coordination with the Act and the Interlocal Agreement creating the MCCDA. If there is any conflict between any provision in this Plan and the Act, the conflicting Plan provision shall be struck and the remainder of the Plan enforced without the conflicting provision. If there is any conflict between the provisions of this Plan and the Interlocal Agreement, the provisions of this Plan shall control.

Execution and Acknowledgement

I, Ann Manary, the Midland County Clerk, hereby attest that the Midland Board of Commissioners approved this Plan on August 16, 2016, and authorized the Chairperson to execute it on its behalf, which occurred in my presence.

Date: August 16, 2016

Appendices

Appendix #1

Notice of Intent to Function as a PSAP

Pursuant to the provisions of the Emergency Telephone Service Enabling Act, Michigan Public Act 32 of 1986, as amended, each public safety agency has 45 days after receipt of this tentative 911 Service Plan to file with the County Clerk a Notice of Intent to Function as a PSAP. The notice shall be in substantially the following form:

Notice of Intent to Function as a PSAP

Pursuant to Section 307 of the Emergency Telephone Service Enabling Act, Midland County Central Dispatch shall function as a PSAP within the 911 Service Plan to be adopted by resolution of the Midland Board of Commissioners on October 18, 2016.

Appendix #2

Public Entities and Service Suppliers Within Service Plan

The following public entities exist in whole or in part with the County and, therefore, the service district created by this Plan:

TOWNSHIPS OF: Edenville ,Geneva, Greendale, Homer, Hope, Ingersoll, Jasper , Larkin Charter, Lee, Lincoln,, Midland Charter, Mills, Mount Haley, Porter and Warren

VILLAGES OF: Sanford

CITIES OF: Coleman and Midland

The following service suppliers as that term is used in the Act operate within the Service District, using the following wire centers or operating in the following geographic area:

Appendix #3

PSAP, Public Safety Agencies and Dispatch Methods

Midland County Central Dispatch PSAP

³ Depending on reciprocal aid agreements, authorization by the identified public agency and/or emergencies, MCCDA has the right and authority to dispatch directly, by transfer or by relay methods, public agencies that are outside of the District and not specifically identified in this Appendix.

⁴ This Plan anticipates that many neighboring 911 centers could serve as a backup, especially when NG911 is implemented. The Board will enter into reciprocal agreements to cover back up in the event of particular need.

Lincoln Township Road Program

This document was prepared by the Lincoln Township Board as a guide to future road projects. Road projects will be completed as money is available and in no particular order. Each year the township board will meet with the Midland County Road commission to estimate project cost and determine which projects would benefit Lincoln Township as a whole.

Completed Projects

Reconstruct Price Rd. from Meridian Rd. to 5 mile.
Reconstruct Sanford from Hope Rd. to end.
Seal Coat 5 mile, Farmers, Burrell St., and Ketchum Rd. from Saginaw Rd to Wackerly Rd.
Seal Coat 5 mile north of US-10, Monroe Rd between 5 Mile and Hope and Sanford off Stark.

Proposed New Projects

Share cost with Hope Township reconstruct Bombay from Stark Rd. to Hope Rd.
Various Seal Coat Projects.
Mier Rd.
Fantasy Lane overlay.
Hayward Circle overlay.
Red Keg Ct. overlay.
Siebert Rd.

This document was accepted by the Lincoln Township Board on March 15, 12015

Lincoln Township Road Program

This document was prepared by the Lincoln Township Board as a guide to future road projects. Road projects will be completed as money is available and in no particular order. Each year the township board will meet with the Midland County Road commission to estimate project cost and determine which projects would benefit Lincoln Township as a whole.

Proposed New Projects

1. 1.Sealcoat 5 Mile from Saginaw to Price.
2. 2.Sealcoat Price from Hope Rd to 5 Mile.
3. 3.Sealcoat Hope from Saginaw to US 10 overpass.
4. 4.Sealcoat Hope from US 10 overpass to Beamish.
5. 5.Overlay N. GreenMeadow Ct.
6. 6.Overlay E. Sanford Rd. from Stark west to turnaround.
7. 7.Overlay E. Sanford Rd. from Hope to Saginaw.
8. 8.Share cost with Hope Township reconstruct Bombay from Stark Rd. to Hope Rd. 2018 project.

This document was accepted by the Lincoln Township Board on